Other Expenses

Expenses that you have incurred as requested by your supervisor for a supervisor grant. For example: 

  • Lab supplies
  • Payments to participants 
  • Anything that was purchased for a grant as requested by the grant holder

ACQUIRING FUNDS

You access your funds in two ways: preemptively through a cash advance (minimum $250 and only for those on SFU payroll) or retroactively through an expense report. Please note, you will need to obtain the grant number in order to file these reports. 

EXPENSE REPORT INSTRUCTIONS FOR NON-EMPLOYEES

Please visit www.sfu.ca/finance, Forms and Resources > Payment Services > Employee Travel & Expense - Online Claims > Non-Employee Travel Claim Form

Expense Report

Expense reports reimburse you retroactively. Instructions on how to file this report can be found below. Please note, if your supervisor has funds available for you, this will have to be accessed through a separate report.

For the grant/project number, please contact your supervisor to obtain the grant/project number.

EXPENSE REPORT INSTRUCTIONS FOR SFU EMPLOYEES

Please visit www.sfu.ca/finance, Forms and Resources > Payment Services > Employee Travel & Expense - Online Claims > Create an Expense Report for Research projects starting with 3x

*Please note: although the name of the form indicates that it is for research purposes only, please still use this form for non-conference travel and research related expenses

Cash Advance

Cash advances preemptively provide you with funds at the minimum of $250. Instructions on how to file this report can be found below. Please note that this is only available to students currently on SFU payroll.

Cash Advance Instructions

Please visit www.sfu.ca/finance, Forms and Resources > Payment Services > Employee Travel & Expense - Online Claims > Cash Advance Request

If you need additional guidance or information, please contact psycfin@sfu.ca.