Engineering Science Graduates

If you wish to defend, discuss with your supervisor and the following documents should be submitted by your supervisor on behalf of you. 

1. Signed Examining Committee for Oral Examination form
   • Form for Masters Defence 
   • Form for PhD Defence
2. Finalized Version of Student's Thesis for PhD, or Thesis Abstract for MASc
   
   
3. Examiner's Documents  (only applies to defence with external or non-faculty examiner)
   • A full, comprehensive external examiner CV if the examiner is not from SFU; or
   • A bio for non-faculty committee members being added
4. Research Ethics (if applicable)
   • All research plans involving human or animal subjects must receive ethics approval. Read more on GS's website.
     
5. Minimal Risk Approval Letter (if applicable; please submit a current copy of the letter, with study number, dates, etc. as proof)
   • A project will be scheduled for Research Ethics Board (REB) review only when the Office of Research Ethics (ORE) determines that the information and materials submitted are sufficient to enable the REB to make an informed review of the ethical acceptability of the research.
   • The letter should expire after proposed defence date, or else the request will not be approved. 

For MASc students, completed paperwork must be provided to the Graduate Program Assistant a minimum of 4 weeks prior to your defence. 

For PhD students, completed paperwork and your thesis must be provided to the Graduate Program Assistant a minimum of 6 weeks prior to your defence.

*The deadline for PhD defence is a HARD DEADLINE; we will need to allow as much time as possible for the external examiner to review the thesis since their participation is voluntary. 

There is no guarantee your request will be approved if the request is submitted less than 4 - 6 weeks prior to your proposed defence date. We encourage you to submit the paperwork early for admirative processing. For more information, please visit GS’s website: Masters Defence  PhD Defence.

Do not forget to apply for graduation. The deadline to apply for graduation can be found on GS's website.

The request will follow the process below:

1. Graduate Studies (GS) will the review and approve the request and confirm the thesis is ready to be defended.
2. The Graduate Program Assistant will proceed with room booking if the defence is held in-person.
3. Thesis Distribution
   • For PhD defences, GS will distribute the thesis to the exam committee. 
   • For MASc defence, the supervisor should distribute the thesis. 
4. Graduate Program Assistant will send reminder to exam committee and advertise the defence to the School one week prior to the defence.

1. You will revise your thesis and get approval from your supervisor about the revision completion.
2. Your supervisor will sign the Results, Approval & Degree Recommendation (RAD) from and return the form to the Graduate Program Assistant for the Graduate program Committee chair's signature. The assistant will send a copy of the signed form to you afterwards.
3. You will submit the finalized version of your thesis to the library's Thesis Registration System by deadline, along with the RAD form. For the Fall term, the deadline is the last working day before the holiday closure (usually December 23 or 24) at 12 noon (PST).

PREPARING THE RAD

1. The RAD form will be prepared and send to the exam committee chair by the Graduate Program Assistant prior to the defence.
2. The student completed the defence. The exam committee shall provide comments to the student thesis and vote for the result.
3. The exam committee chair shall collect the signatures of all exam committee members during the defence on the RAD form "examination result" section, then return the signed form to student's supervisor. 
   
4. The supervisor shall sign under "approval & degree recommendation" section and send the RAD to Graduate Program Assistant at enscgsec@sfu.ca.
5. The Graduate Program Assistant will return the RAD form signed by the graduate program committee chair to the supervisor and the student.
6. The student makes the subsequent changes to the thesis with the exam committee's comments and submit the finalized thesis.