Creating a New Job Description?

Crafting a new job description may be needed when operations grow and needs change.  

Explore the art of job description writing with our Job Description Toolkit to initiate the process seamlessly. For more details, refer to our Job Evaluation, Organizational Structure and Job Design page.

For APSA and Excluded job descriptions, our Total Compensation Learning Series offers another great tool to support your job description writing. To self-enroll into the course, please click here. For CUPE job description support, our Forms and Resources link below is there to support you!

If you are looking to clone a position, it will not require evaluation. Upon submission, Compensation will assess the clone request. If the request is determined not to be a clone, it will need to undergo a formal evaluation. Timeline for clone requests: 5-10 days.

A clone is an exact copy of another role, with identical job duties, title, reporting relationship, and supervisory responsibility (if applicable) as the original role.

A clone is NOT a similar role with only some of the same job duties, a different title, a different reporting relationship, or a different supervisory responsibility.

Changing an Existing Job Description?

Engaging in an annual review of job descriptions with your team is a recommended best practice to ensure role responsibilities are up to date. Consider incorporating a job description review into the annual Performance & Development process. Minor job description edits won’t trigger a job evaluation.

For occupied roles that have changed substantially, the Compensation team offers a consultation meeting with the leader, and team members where appropriate, to ensure the new responsibilities are well captured in the job description before re-evaluating.