Records Retention Schedules and Disposal Authorities (RRSDAs)
RRSDAs by Title

Please be advised the Directory of University Records is undergoing revisions. Some of the RRSDAs and PIBs may be out of date. Anticipated launch of the revised site is spring 2023. Please direct any questions to the Records Management Archivist smalmas@sfu.ca.

Click on an RRSDA number to view the full schedule.

– A –

• Access and Privacy Advice and Subject Files (RRSDA 2000-007)
• Accident Reports (RRSDA 1998-032)
• Accounts Payable Transaction Files (RRSDA 1995-001)
• Accounts Receivable Cheque Run Backups (RRSDA 1997-035)
• Accounts Receivable Clerk General Files (RRSDA 1997-027)
• Accounts Receivable Transaction Records (RRSDA 2007-005)
• Appointment Books (RRSDA 1999-042)
• Archives and Records Management Department Administrative Files (RRSDA 2000-003)
• Associate Vice-President Academic Subject Files (RRSDA 1995-044)
• Audio-Visual Productions (RRSDA 2013-001)
• Award administration files (RRSDA 2013-003)

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– B –

• Bank of Montreal Interface Reports (RRSDA 1997-062)
• Bargaining Unit Negotiations and Agreements (RRSDA 2010-005)
• Batch Control Sheets (RRSDA 1997-034)
• Benefit and Pension Fund Performance Reports (RRSDA 1998-028)
• Bi-Weekly Time and Absence Records (RRSDA 2001-002)
• Board of Governors Committees Files (RRSDA 1996-003)
• Board of Governors Meeting Support Papers (RRSDA 1996-002)
• Board of Governors Minutes (RRSDA 1996-001)
• Bookstore Accounts Payable Transaction Files (Vouchers) (RRSDA 1998-004)
• Bookstore Cashier Daily Records (RRSDA 1998-005)
• Bookstore Purchase Orders (RRSDA 1998-007)
• Bookstore Refund Books (RRSDA 1998-008)

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– C –

• Calendar Files (RRSDA 2007-002)
• Campus Security Accounts Receivable Transaction Records (RRSDA 2009-003)
• Canada Trust Distinguished Teaching Award Assessments (RRSDA 1995-011)
• Canadian student loan records - case files (RRSDA 2014-003)
• Cartographic Records (RRSDA 2002-002)
• Cash Clerk General Files (RRSDA 1997-032)
• CCTV (Closed Circuit Television) Recordings (RRSDA 2009-002)
• Centres and Institutes Files (RRSDA 1995-008)
• Circulars and Directives (RRSDA 2001-004)
• Collections Officer's Files (RRSDA 1997-046)
• Collective Bargaining Agreements: Vital Records Copy (RRSDA 1998-036)
• Committee Files (RRSDA 1999-003)
• Committee to Review University Admissions (CRUA) Files (RRSDA 2000-018)
• Compensation Program Subject Files (RRSDA 1998-029)
• Competition Files: Academic Appointments (RRSDA 1999-024)
• Competition Files: Non-Academic Staff Appointments (RRSDA 1997-013)
• Competition Files: Senior Administrative Appointments, including Senior APSA & Excluded Appointments (RRSDA 1999-012)
• Competitive sourcing and contract case files (RRSDA 2014-007)
• Conflict Management Case Files (RRSDA 2010-002)
• Consent/Release Forms (RRSDA 2021-002)
• Contracts (RRSDA 2009-015)
• Copyright Permission Clearances (RRSDA 2005-007)
• Corporate Files (RRSDA 2009-014)
• Course Book Requisition Forms (RRSDA 1998-006)
• Course Ethics Application Case Files (RRSDA 2003-003)
• Course Files (RRSDA 1999-002)
• Criminal Record Checks (RRSDA 2012-001)

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– D –

• Digital photographs (RRSDA 2015-002)
• Director of Human Resources Subject Files (RRSDA 1997-056)
• Director's Liaison Files (RRSDA 2007-003)
• Discovery Park Tenant Financial Accounting Files (RRSDA 1995-017)
• Discovery Park Tenant Licence of Occupation and Correspondence files (RRSDA 1995-016)

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– E –

• Election and Referenda Ballots (RRSDA 1998-026)
• Election Files (RRSDA 2007-006)
• Electronic Payment Reports (RRSDA 1997-047)
• Emergency Loan Forms and Correspondence (RRSDA 1997-024)
• Emergency Purchase Orders (RRSDA 1995-012)
• Entrance Award Application Files (RRSDA 2001-011)
• Events Files (Ceremonies and Events Office) (RRSDA 2007-001)
• Exam invigilation recordings (RRSDA 2015-001)
• Examination Papers and Course Assignments (RRSDA 1995-018)
• Exchange Student Case Files (RRSDA 2007-004)
• Exhibition Files (RRSDA 2008-002)
• External disbursement records - case files (RRSDA 2014-005)
• External Research Grant Files (RRSDA 1995-025)
• External Research Grants and Contracts Project Files (RRSDA 2012-002)

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– F –

• Faculty and Staff Ethics Application Case Files (RRSDA 2003-001)
• Financial Aid and Awards subject files (RRSDA 2014-004)
• Freedom of Information Request and Privacy Complaint Case Files (RRSDA 1999-011)

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– G –

• General Administrative, Program and Subject Files (RRSDA 1999-005)
• General Ledger Distribution Reports (RRSDA 1997-022)
• General Ledger Entries (RRSDA 1997-023)
• Grievance Case Files (RRSDA 1997-057)

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– H –

• Harassment Resolution Policy Board (HRPB) Files (RRSDA 1998-015)
• Human Resources Subject Files (RRSDA 1997-016)
• Human Rights Complaint Resolution Audio and Audio-Visual Records (RRSDA 1998-022)
• Human Rights Consultation and Voluntary Informal Resolution Case Files (RRSDA 1998-017)
• Human Rights Investigation Case Files (RRSDA 1998-019)
• Human Rights Mediation Case Files (RRSDA 1998-018)
• Human Rights Office Subject Files (RRSDA 1998-016)

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– I –

• Impound Files (RRSDA 2009-007)
• Incident Reporting Records (RRSDA 2009-001)
• Instructor / Course Evaluations: Faculty (RRSDA 1998-034)
• Instructor / Course Evaluations: Teaching Support Staff Union (TSSU) Employees and Independent Contractors (RRSDA 1999-006)
• Internal Research Grant Files (RRSDA 1996-005)

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– J –

• Job Descriptions (RRSDA 1997-040)
• Journal Reports (RRSDA 1997-045)

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– L –

• Labour Relations Subject Files (RRSDA 1997-017)
• Leave Application Files (RRSDA 1999-020)
• Legal Affairs Advice (RRSDA 2010-006)
• Legal Case Files (RRSDA 2010-003)
• Legal Opinions and Advice (RRSDA 2010-004)
• Liability Waiver Forms (RRSDA 2021-001)

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– M –

• Media Releases (RRSDA 2019-001)
• Motor Vehicle Branch Search Requests (RRSDA 2009-005)

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– N –

• Newspaper Clippings (RRSDA 1994-005)
• Non-Sufficient Funds Cheques (RRSDA 1997-061)

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– O –

• Operational and Program Files (RRSDA 2000-004)

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– P –

• Parking Appeals (RRSDA 2009-008)
• Parking Management Records (RRSDA 2009-004)
• Patent Files (RRSDA 2009-012)
• Patient/Client Files (RRSDA 2004-001)
• Patrol Reporting Records (RRSDA 2009-006)
• Payroll Deduction Authorization Forms (RRSDA 1997-026)
• Pension Plan Registers (RRSDA 1998-031)
• Pension Withdrawal Records (RRSDA 1997-048)
• Pensions and Benefits Subject Files (RRSDA 1998-030)
• People Files (RRSDA 2002-003)
• Personnel Files: Academic Employees (Continuing) (RRSDA 1996-004)
• Personnel Files: Academic Employees (Non-Continuing) (RRSDA 1994-002)
• Personnel Files: Non-Academic Employees (Continuing) (RRSDA 1997-036)
• Personnel Files: Non-Academic Employees (Non-Continuing) (RRSDA 1997-037)
• Personnel Files: Teaching Support Staff Union (TSSU) Employment Files (RRSDA 1999-045)
• Petty Cash Transaction Files (RRSDA 1995-014)
• Photo Identification Card Records (RRSDA 2009-009)
• Photographic Contact Sheets and Negatives (RRSDA 1994-006)
• Photographs (RRSDA 1995-019)
• Policies and Procedures (RRSDA 2005-001)
• Policy Case Files (RRSDA 2010-008)
• Position Re-evaluation Files (RRSDA 1997-014)
• President's Office Subject Files (RRSDA 1995-031)
• Professional Development Program Student Files (RRSDA 1998-002)
• Project Files (RRSDA 2009-013)
• Project Files (RRSDA 2009-016)
• Provincial Ombudsperson Case Files (RRSDA 2010-001)
• Purchase Orders (RRSDA 1995-013)
• Purchase Requisition Files (RRSDA 1995-028)

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– Q –

• Quotes, Tenders and Request for Proposal (RFP) Files (RRSDA 1998-012)

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– R –

• Reapplied Cheques (RRSDA 1997-054)
• Records Disposal Authority Forms (RRSDA 1999-044)
• Refund Cheque Registers (RRSDA 1997-041)
• Registration Batches (RRSDA 1997-033)
• Rejected Centres and Institutes Files (RRSDA 1995-015)
• Renewal, Tenure, Promotion and Salary Review Files (RRSDA 1999-019)
• Research Agreement (Private Records) Files (RRSDA 1999-064)
• Research Contract and Agreement Files (RRSDA 1998-023)
• Research Ethics Advice Records (RRSDA 2003-006)
• Research Ethics Board Minutes, Agendas and Supporting Papers (RRSDA 2003-004)
• Research Ethics Board Taped Meetings (RRSDA 2003-005)
• Research Ethics Education Records (RRSDA 2003-007)
• Research Misconduct Case Files (RRSDA 1998-027)
• Research Semester Research Grant Files (RRSDA 1995-026)
• Residence Clerk General Files (RRSDA 1997-031)
• Retiree Benefits Files (RRSDA 1997-050)
• Retirees Case Files (RRSDA 1999-023)
• Returned Cheques and Supporting Material (RRSDA 1997-060)

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– S –

• Scholarship, Award and Bursary Application Files (RRSDA 1999-048)
• School Associate Tuition Waiver Certificates (RRSDA 1997-025)
• Senate Agendas, Minutes and Supporting Papers (RRSDA 1997-002)
• Senate Committee Records (RRSDA 1997-003)
• Senate Original Working Papers (RRSDA 1997-001)
• Senate Transcripts and Audio Tapes (RRSDA 2008-001)
• Senate Undergraduate Awards Adjudication Committee (SUAAC) Files (RRSDA 2000-019)
• Service Provider Records (RRSDA 2004-005)
• Special Arrangement Records (RRSDA 2004-004)
• Sports Information Office Files (RRSDA 1999-018)
• Staff and Dependent Tuition Fee Waivers (RRSDA 1997-028)
• Student Accounts Receivable - Semester End Final Reports (RRSDA 1997-018)
• Student Accounts Receivable - Updates (RRSDA 1997-021)
• Student Advising Records (RRSDA 2000-017)
• Student Athlete Medical Records (RRSDA 2021-004)
• Student Disability Case Files (RRSDA 2004-003)
• Student Discipline Records (RRSDA 2006-003)
• Student Ethics Application Case Files (RRSDA 2003-002)
• Student Files - Graduates (RRSDA 2006-002)
• Student Files - Undergraduates (RRSDA 1999-016)
• Student Residence Leases (RRSDA 1997-030)
• Student Theses Files (RRSDA 2006-001)
• Study Leave Research Grant Files (RRSDA 1995-037)
• Suppliers Files (RRSDA 1995-027)

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– T –

• T4A Forms and Registers (RRSDA 1997-020)
• Teaching Support Staff Union (TSSU) Work Performance Reports (RRSDA 2003-008)
• Telephone Extension Billing Reports (RRSDA 2001-003)
• Trade-mark Files (RRSDA 2009-011)
• Transcript Request Records (RRSDA 2005-005)
• Transitory Records (RRSDA 1999-061)
• Tuition Fee Certificates (T2202a forms) (RRSDA 1997-019)

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– U –

• U-Pass Student Transaction Records (RRSDA 2014-008)
• U.S. student loan and U.S. veteran's benefits records - case files (RRSDA 2014-002)
• University Records Centre (URC) Transfers Files (RRSDA 2000-010)
• Unsolicited Employment and Fellowship Application Files (RRSDA 1999-066)
• Unsuccessful / Withdrawn Admissions Applications (RRSDA 1999-007)

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– V –

• Vice-President Academic Office Subject Files (RRSDA 1995-009)
• Vice-President Research Office Subject Files (RRSDA 1995-033)

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– W –

• Wellness and Recovery Case Files (RRSDA 2021-008)
• Withdrawal under extenuating circumstances (WE) applications - undergraduates (RRSDA 2014-006)
• Work-Study opportunity records (RRSDA 2014-001)

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Last updated: February 14, 2022