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Steps to Request an Ergonomics Assessment

EHS is excited to announce a streamlined process for requesting ergonomic assessments through our Safety Management System platform. Below, you'll find simple steps to guide you through this new process.

Step 1: Access the Safety Management System Platform

Step 2: Navigate to Ergonomics Assessment Request

  • On your Start Page Dashboard, click “Perform or Request Inspections/View Assets” in the Actions panel
  • Click the green “Open Inspection Requests” button
  • Click “New Inspection Request”

Step 3: Complete the New Inspection Request Form

  • Select the ergonomic assessment you are requesting: office, lab, or task assessments (WorkSafe BC MSI WorkSheet) 
  • Select your name or the name of the person you are requesting for
  • For office assessments:
    • Click 'Perform Office Ergonomics Self-Assessment Checklist'
  • For lab and task assessments:
    • Click "Submit Inspection Request"

Step 4: Complete the Pre-Inspection Checklist (office ergonomics assessments only)

Employees are required to complete self-assessments when requesting office ergonomics assessments. 

  • Complete the "Office Ergonomics Self-Assessment Checklist" to identify any potential ergonomic issues in your workspace.
    • You can either:
      • Complete the self-assessment electronically on the Safety Management System platform.
      • Alternatively, upload a PDF of a self-assessment you've completed offline.
  • Access the checklist here.

For assistance, please contact ergosafe@sfu.ca

Ergonomics Assessment FAQs

I would like a sit-stand workstation. Do I need to request an ergonomics assessment?

No. The EHS department does NOT provide recommendations regarding the necessity of sit-stand workstations. Please speak with your supervisor or department administrator about this request. Funding for sit-stand workstations is managed at the departmental level and the decision to provide such workstations rests solely with each department. 

If you are seeking a sit-stand workstation as a medical accomodation, please connect with the Organizational Health Office.

Can EHS conduct an ergonomics assessment?

EHS can perform the following ergonomics assessments:

  • On campus office workstation assessment
  • On campus shared workstation assessment
  • Secondary work location workstation assessment (virtual via Zoom)
  • Task assessment
    • Manual materials handling
    • Lab ergonomics    

When is an assessment required?

Employees must report all ergonomics concerns to their Supervisors. Supervisors will then conduct their own assessment to identify any risk factors and take steps to control it. Supervisors who are having difficulty identifying and controlling ergonomics risk factors may request EHS undertake an ergonomics assessment for their employees. 

What is the outcome of an assessment?

An ergonomics assessment report will be sent to the employee and their supervisor. The report will contain identified risk factors and recommended risk controls.

An on campus office ergonomics assessment may result in a chair or sit-stand workstation demo being scheduled. See the Purchasing Furniture & Equipment tab for more information about demos.