Frequently Asked Questions

Collective bargaining is the process in which employees, through their unions, negotiate terms and conditions of employment with the university. 

Each of SFU’s employee groups has a three-year collective agreement which expired either at the end of 2021 or during 2022. Once agreements expire, each union or professional association notifies the university of its intent to negotiate a new agreement. The university and its employee groups are now negotiating renewed terms and conditions. This is an important time as the university, employee groups and negotiators work together to address monetary proposals in alignment with the Public Sector mandate and non-monetary proposals for each employee group. This includes wages, hours of work, working conditions and benefits. The outcome of this negotiation is defined as the collective agreement. 

As we work to become a living wage employer, we are committed to working towards fair agreements that meet the core interests of all parties and uphold the sustainable and best interests for the entire SFU community. 

Bargaining communications is regularly updated at https://www.sfu.ca/dashboard/faculty-staff/bargaining.html.  

In the event of job action with community-wide impacts, such as picket line activity, updates will also be shared with the community at www.sfu.ca/alerts.  

A central web page and regular updates on the status of bargaining with all employee groups is part of a commitment to be more transparent and provide better communication about the collective bargaining process for everyone at SFU. Each month, we will share an overview of the bargaining status of each employee group here: http://www.sfu.ca/dashboard/faculty-staff/bargaining/updates/all.html.   

SFU, like all universities in British Columbia, is governed by the Public Sector Employers’ Council (PSEC). Each bargaining cycle, PSEC creates a bargaining mandate that all public sector employers with unionized employees are bound to. A collective bargaining mandate is set by the Provincial Government through the 2022 Shared Recovery Mandate  as well as by SFU's Strategic Vision and the priorities laid out in the SFU Academic Plan for 2019-2024. Learn more by visiting our Philosophy, Mandate and Process page. 

Bargaining for faculty (SFUFA) is conducted by the Faculty Relations team within the Office of the Provost and Vice-President, Academic, with administrative leadership support from the Office of the Vice-President, People, Equity, Inclusion. For more information, please contact fr_execdir@sfu.ca.  

Bargaining for staff including APSA, CUPE, POLY and TSSU is conducted by the People, Equity and Inclusion’s Human Resources and Labour Relations team. For more information, please contact Chris Hatty, Executive Director, Human Resources and Labour Relations at hatty@sfu.ca. 

Bargaining will take place in 2023 with all five employee groups at SFU. 

• The Administrative and Professional Staff Association (APSA) represents approximately 821 continuing and temporary administrative and professional employees. 
• The Canadian Union of Public Employees (CUPE), Local 3338 represents the office, technical, and clerical employees at the University. There are approximately 940 continuing and temporary employees in this bargaining unit. 
• The SFU Faculty Association (SFUFA) represents all faculty members, laboratory instructors and librarians at the University. There are approximately 1200 employees in this bargaining unit. 
• The Poly Party represents maintenance and trades staff at the university. It includes approximately 85 continuing and 10 temporary employees from eight unions: 
  • The United Brotherhood of Carpenters and Joiners of America, Local 1995 
  • The International Brotherhood of Electrical Workers, Local 213 
  • The International Union of Operating Engineers, Local 882 
  • The International Brotherhood of Painters and Allied Trades, Local 138 
  • The United Association of Journeymen and Apprentices of the Plumbing and Pipefitting Industry of the United States and Canada, Local 170 
  • The International Association of Machinists and Aerospace Workers, Lodge 692 
  • The Teamsters, Local 213 
  • The Construction and Specialized Workers' Union, Local 1611 

• The Teaching Support Staff Union (TSSU) currently represents approximately 1,000 of the non-faculty teaching support staff employed as teaching assistants, tutor markers, graduate facilitators, mentors, ELC & ITP instructors and sessional instructors. 

Once the mandates are established, both parties at the bargaining table will present and discuss their proposals with supporting data, make counter-proposals and reach agreements on individual proposals that together will form the basis of a renewed agreement. 

Collective bargaining is a very dynamic and fluid process. The duration of collective bargaining depends upon a number of factors, including the number of proposals being tabled and the nature, complexity and implication of the changes sought. 

Learn more about each step by visiting Philosophy, Mandate and Process. 

While SFU negotiates exclusively with employee groups, the university can, when appropriate, communicate directly with employees so that they have a balanced understanding of negotiations and can make informed decisions about their professional and personal lives. 

If an agreement is reached during collective bargaining, it forms the basis of a renewed agreement between the employee group and the university, which will then be ratified by SFU, employees in the employee group and the provincial government. 

If a collective agreement is not reached, there are a range of options depending on the employee group, including bringing in a neutral person from the independent Labour Relations Board to help. A mediator can help the parties reach an agreement, or resolve an impasse on some, or all, of the terms of the collective agreement.  

Research Assistants at SFU are not yet certified under the labour code as represented by the Teaching Support Staff Union (TSSU) and are therefore not on strike. Some RAs may choose not to cross the picket line, either in solidarity with TSSU or because they have a separate TSSU appointment (e.g. they are also a TA). Whatever the reason for not crossing the picket line, the RA should contact their supervisor to advise they will not be crossing and they will not be paid for that time period.

No. Any TSSU members who want to discuss this point should be directed to speak to their TSSU representative.

Note: Research Assistants at SFU are not yet certified under the labour code as represented by the Teaching Support Staff Union (TSSU) and are therefore not on strike.

We care about the academic success of our students, supporting our outstanding faculty and staff and nurturing a thriving, world-class research environment. 

The university recognizes the impacts of strike action on our community. Following SFU’s Labour Relations Philosophy, the university bargaining team will look for solutions to reach a negotiated settlement and avoid further strike action. 

In the event of strike action, standard and approved communications will be distributed to faculty, staff and students through a number of channels including newsletters and direct email, when required.

Bargaining communication is regularly updated at https://www.sfu.ca/dashboard/faculty-staff/bargaining.html.  

In the event of job action with community-wide impacts, such as picket line activity, updates will also be shared with the community at www.sfu.ca/alerts.  

Open discussion of issues is encouraged at SFU. However, the Labour Relations Board expressly prohibits the use of coercion, intimidation, threats, promises, undue influence, or similar activity. The right to strike is legal. No one should suffer discrimination or threats from exercising their legal rights. 

Only unions in a legal strike position can strike. A legal strike occurs when negotiations between the employer and the union break-down, following an expired collective agreement. Only after a strike vote is taken amongst its members, and appropriate notice provided to the employer, can a union be considered to be in a legal strike position.  

At SFU only SFUFA, CUPE, POLY and TSSU have the ability to strike under the BC Labour Code.  

During a strike, unions can engage in a variety of strike actions. This can include, but is not limited to a ban on overtime, wearing buttons, placing stickers on assignments, holding “teach-ins” to raise awareness about the union’s bargaining demands and picketing. 

People can picket in common areas, including corridors inside buildings. Areas such as classrooms, labs and office spaces are considered private spaces and are not common areas. Health and safety requirements dictate that picket lines cannot block entrances or exits to buildings. 

You can expect banners and noise. By law, picketers are not allowed to touch or restrain you from crossing the picket line. Staff who elect to cross a picket line are encouraged to consider alternate entrances or buddy up while walking through a picket line. Remember, you do not have to engage or respond to demands from those on a picket line. 

The safety of our community is our priority. If you are prevented from crossing a picket line, do not try to force your way in or out of a building. Instead, please: 

• If you have chosen to cross a picket line, do make a reasonable effort to attend work if safe to do so. If your usual entrance is obstructed, consider alternate entrances. 
• If you are comfortable doing so, attempt to speak politely and factually to the picketers or picket captain and explain your legal right to cross the picket line. 
  • If the picketers do not respond and continue to block your way, ask for their names. 
  • If the picketer and/or picket captain will not give their names, note the date, time, exact location, and a description of the picket captain, and then remove yourself from the situation 
  • Most importantly, avoid confrontation  
  • Do not become embroiled in discussion 
  • Do not respond to threats or taunts 

• If you were intending to report to work but unable to cross the picket line, contact your manager as soon as possible to report the situation and receive instruction.  

Should you require immediate intervention (due to experiencing or witnessing intimidation, violence or vandalism), please call the Campus Security emergency line (Tel: 778 782 4500) 

• Take note of the time of the incident, descriptions of people involved, and what actions were taken.  
• If the situation warrants police attention, dial 911, and then inform Campus Security of the situation. 
• Safewalk is also available 24 hours a day, dial 778-782-7991 for assistance or to make non-urgent reports.  
• For non-urgent/after the fact instances, contact 778 782 7991 or report via the Strike Incident Report Form and forward to safe@sfu.ca. Take note of the time of the incident, descriptions of people involved, and what actions were taken, so that you can provide as much detail as possible on the Strike Incident Reporting Form

• Picketers or picket captains can take photograph or video as you cross, but they cannot physically stop you and force you to take a photo.  
• You do not have to engage or respond to demands from picketers or picket captains, such as producing identification. 

Members are encouraged to seek guidance from their union or APSA. The purpose of a picket line is to persuade people not to do work for, or do business with the employer. The right to respect a picket line is legal and outlined in policies AD 9.15 and AD 10.15, as is the decision to cross a picket line.

Under the SFUFA Collective Agreement, faculty who choose to respect a legally-constituted picket line will inform their Dean within 36 hours after a picket line is announced.

APSA policy and the TSSU collective agreement stipulate that members who choose to respect a picket line must inform their supervisor as soon as possible. CUPE and POLY Party members are asked to inform their supervisor within 36 hours of a strike being announced, per GP05 – Strike Policy.

The university may not always have advanced notice of picket line timing and location and recognize that providing notice within 36 hours may not always be feasible.

Essential service employees are required to cross a picket line to perform their essential duties only.  

Other unionized workers, who work at the building being picketed or are working from home but regularly work at this building, may be considered to have not crossed a picket line.

In line with university policy GP05 and relevant collective agreement language, the university will suspend wages for faculty and staff who elect to withhold services or exercise their right to not cross a picket line due to a strike. The university may, under certain circumstances, elect to suspend benefits. Benefits that are tied to pay or time, such as pension or vacation will be reduced accordingly.

Typically, when a union is on strike, the union will use part of their employee dues to pay the employers’ portion of the benefits and supplement pay for their members with strike pay.

Most unions include language in their collective agreements that outlines how they will support their members respecting picket lines; this guidance can include information on how the union will support pay and benefits during a strike.  

As non-union employees, both APSA & APEX members have the choice of whether or not to cross a picket line. Those who do not cross a picket line will be put on unpaid leave and may also have to pay for their benefits package for the duration of the time that they are not working.

The university is committed to working with union and APSA leadership to ensure picketers will have the benefits coverage they need.

If you are teaching this term, the most important thing is to continue to communicate your expectations to your students.

• Let students know what you will do should picket lines impact the location of your classes. 
• Let students know what they should do (for example, contact you in advance) if they choose to exercise their right not to cross a picket line to attend your class, if you have chosen to teach it.
• If students choose not to cross a picket line, decide whether or not you will grant concessions for missed work, and let your students know your decision in advance if you can. As always, the granting of concessions is up to the instructor. If you are willing to grant a concession, remember there are lots of options available to you, from make-up exams and assignments to re-calculating final grades.
• If you have students registered with the Centre for Accessible Learning (CAL), we have a legal responsibility to accommodate. Please keep our colleagues in CAL updated on changes in your course that impact students. 

In the case of faculty members, they may choose to run tutorials/labs and do marking as long as the faculty members were appointed prior to September 15, 2022. Faculty cannot be required to do any struck work. Choosing to do struck work and choosing to cross a picket line are two separate decisions.

In the case of staff members, work usually performed by unionized employees can only be performed by unionized employees who are designated as essential, or by non-unionized staff provided they were hired before the date that bargaining commences, or the date that notice to bargain was given by the striking union, whichever comes first. Non-union employees hired after this date may come to work to perform their own duties, but may not perform work usually performed by unionized employees.  

If you require an ID badge to access a restricted area where you work, then you should keep this ID badge on you. Essential service employees may also wish to keep a copy of the essential service order on hand, to prove they are essential if stopped at a picket line.  While it is good practice to have university identification on hand at all times, you have no obligation to show any identification to picketers or picket captains to enter a university building or cross a strike line. 

As per standard process, all institutional media requests are managed by the SFU Communications & Marketing media relations and public affairs team. If you receive a media enquiry, please ask them to contact Tel: 778 782 3210. Email: MediaRelations@sfu.ca.  

After final grades are submitted for the Fall 2023 term, undergraduate students will be allowed the choice of either accepting their final course grade or opting for a Pass/Credit/No Credit (P/CR/NC) grading basis for individual courses in most cases (see note on Exceptions below).

“P” refers to cases where the student would have received a C- or higher; “CR” refers to cases where the student would have otherwise received a D as their final course grade; and “NC” is a failing grade. 

Students must confirm their grading option by January 12, 2024 and will not be able to change their decision after this date. Before deciding to change their grading to P/CR/NC, students are strongly encouraged to seek appropriate advice from academic advising, Financial Aid and Awards and/or International Services for Students to ensure they understand the impact of their decision.

Instructors will submit their grades per the regular university process. For students who opt in to P/CR/NC grading, goSFU will convert the student’s final grade (instructors will not be aware of whether a student has chosen to select P/CR/NC grading).

See the Grading for Fall 2023 webpage for additional details on the P/CR/NC grading option.

(Exceptions: Individual programs will need to consider how courses with “P” grades will be used in evaluating students for admission, keeping in mind principles of consistency and fairness. This would mean that a department might not allow a grade of "P" in certain courses that have higher achievement standards to be used for meeting program requirements. It is the responsibility of the department to communicate clearly and consistently in cases where students need a letter grade in courses to be eligible to use them for specific purposes, such as admission to a major. Furthermore, it is the responsibility of the department to provide this information to students in a timely manner, and certainly well before the student would make decisions about opting for the P/CR/NC option.)

Yes, graduate students may request permission to have the grading basis of a course changed to Satisfactory/Unsatisfactory (S/U) by applying to their supervisory committee (when available) or course instructor for students who do not have a supervisory committee. If that committee concurs, the student’s request will be submitted to the graduate program chair followed by Graduate Studies for approval.

For the Fall 2023 term, students must request the grading basis change no later than the final day of classes on December 5, 2023.

Students will continue to be permitted to use no more than two S/U courses for a maximum of six units towards their minimum course work requirement, and none of the student's minimum course work requirements may be completed as audit.

The Centre for Educational Excellence (CEE) team is available to provide assistance.

Instructors are also encouraged to share ideas and discuss strategies with their colleagues, including the teaching fellow(s) within their Faculty.

Yes, for example, you can alter the basis of assessment for your class, such as changing an exam to contain more multiple-choice questions and fewer written problems than you had originally planned, making changes to the material covered in the assessment, or incorporating alternate assignments or other forms of assessment. You are also able to make changes to the assessment schedule (e.g. changing an assignment due date or changing the date of an in-class exam).

Similar changes are also possible in the case of online courses that may have carried on during the work stoppage.

You should consult with your chair or director in cases where a change would alter the structure or weighting of grading mechanisms, per policy (T20.01). All significant changes should also be well communicated to students, following appropriate student consultation and notice to avoid unfairly disadvantaging a student as a result of such changes.

Academic concessions can be granted to individual students at the discretion of an instructor (and/or in accordance with established departmental or Faculty procedures) in cases where there are unforeseen circumstances that may prevent a student from participating in course-related activities. Concessions for individual students may take the form of extensions; deferred, make-up or alternate assignments, mid-terms or exams; or re-weighting of grades for individual course components. Concessions can be different for each student, each course, or each department, and instructors should communicate their decision regarding concessions to students as promptly as possible.

If a student chose not to cross a picket line, they need to pursue an academic concession with their instructor (if necessary) as they would for any other absence. It is up to the instructor as to whether they will grant the student a concession.

Note: Academic concessions are different than academic accommodations, which refer to SFU’s legal duty to accommodate under the Accessibility for Students with Disabilities Policy (GP26) and the Human Rights Policy (GP18).

In limited cases, departments may be able to offer individual undergraduate students some flexibility in program requirements with the approval of the chair/director. Examples may include course pre-requisite waivers, course substitutions, or exceptions in GPA continuance requirements.

In more limited cases, departments may recommend degree-level requirement exceptions to the registrar with support from their dean. Examples may include WQB exemptions, reduced unit requirements, or GPA exceptions.

Similarly, some individual concessions may require the involvement of the Office of the Registrar. These concessions include Deferred Grade (DE), Withdrawal under Extenuating Circumstances (WE), and Aegrotat Standing (AE) grades.

See also the FAQ on ways instructors can change the basis of assessment or assessment schedule in their courses, and the FAQ on academic concessions instructors can grant to individual students.

In the case of in-program or degree adjustments and individual concessions for graduate students, these must be recommended by the graduate program chair and approved by the vice-provost and dean of Graduate Studies. These concessions include Deferred Grade (DE), Withdrawal under Extenuating Circumstances (WE), and Aegrotat Standing (AE) grades.

See also the FAQ on ways instructors can change the basis of assessment or assessment schedule in their courses, and the FAQ on academic concessions instructors can grant to individual students.

Yes, faculty may use previously recorded videos or other materials to support cancelled labs/tutorials. If an instructor records video or creates other material for use in place of a class that has been cancelled due to a picket line, this is considered crossing a picket line.

Yes, faculty may choose to run tutorials/labs and do marking as long as the faculty members were appointed prior to September 15, 2022. Faculty cannot be required to do any struck work. Choosing to do struck work and choosing to cross a picket line are two separate decisions.

No, you cannot provide additional resources to grad students to offset the loss of income due to the strike. Union members who withhold services during a strike may be eligible to receive strike pay from their union and they should be encouraged to contact their union representative for more information.

While a lab cannot be rescheduled to avoid a picket line, it is permissible to make changes within the existing schedule in response to pickets. For example, simulated labs, lab data or tutorial exercises can be provided to students, or the number of labs/tutorials can be reduced.

Any staff who are not prevented from working due to a picket line can volunteer to invigilate an exam. Faculty can choose to help invigilate an exam for a colleague’s class.

No, work cannot be moved to a different location (including home/online) or changed to a different day to avoid a picket line.

No. It is important to communicate with students about this. Inform your class that the cancellation of any component of a course will come directly from the instructor.

The SFUFA/SFU Collective Agreement (Article 10) offers the following guidance on a member’s right to respect a picket line:

• 10.1 - A Member has the right to refuse to cross a legal picket line of another bargaining unit on campus.
• 10.2 - A Member who chooses not to cross a legally-constituted picket line will inform the Dean within 36 hours after a picket line is announced. All others will be expected to perform their normal duties at the usual location.
• 10.3 - A Member who chooses not to cross a picket line will not be paid for that period of time.

If you are teaching this term, the most important thing is to continue to communicate your expectations to your students.  

• Let students know what you will do should picket lines impact the location of your classes. Note that you are not permitted to change the location of a scheduled class to avoid a picket line (which includes offering the class remotely).
• As an instructor, you have the ability to alter the schedule of class content including the schedule of assignments and in-class examinations (in other words, work within the normally scheduled time over the semester can be rearranged). All significant changes to the schedule should be communicated to students with sufficient notice. More guidance will be provided should there be a need for rescheduling during the formal examination period.
• Let students know what they should do (for example, contact you in advance) if they choose to exercise their right not to cross a picket line to attend your class, if you have chosen to teach it.
• If students choose not to cross a picket line, decide whether or not you will grant concessions for missed work, and let your students know your decision in advance if you can. As always, the granting of concessions is up to the instructor. If you are willing to grant a concession, remember there are lots of options available to you, from make-up exams and assignments to re-calculating final grades.
• If you have students registered with the Centre for Accessible Learning (CAL), we have a legal responsibility to accommodate. Please keep our colleagues in CAL updated on changes in your course that impact students so they can assist you in your next steps. 
• Consider communicating with students in your class via multiple methods, such as in class verbally, via class slides, via Canvas, via email, etc.

Examples of checklist items to communicate to students in your class:

• Only the instructor of a class can cancel a lab, tutorial, or other class component.
• Whether or not class will be held if the class building is behind a picket line.
• Whether or not labs/tutorials will be held during the TSSU work stoppage, and if not, whether you plan to provide additional learning supports (i.e. assignments/problem sets/office hours).
• What a student should do (for example, contact you in advance), if they choose to exercise their right not to cross a picket line to attend your class.
• Whether or not you will grant concessions for missed work if a student chooses not to cross a picket line.

All students who are not members of an SFU union (both graduate students and undergraduate students) are free to conduct themselves in a strike situation as they see fit, in accordance with university policy and procedures. 

• The most important thing you can do is to stay in contact with your instructors about their expectations. Ask them what to do should picket lines impact the locations of your classes.
• Check with your instructors on what to do (for example, contact them in advance) if you choose to exercise your right not to cross a picket line to attend their class.
• Confirm with your instructors in advance on whether they will grant concessions for missed class or exam, and what concession options may be available to you. As always, the granting of concessions is up to the instructor.
• If you miss class or an exam due to respecting a picket line, please contact your instructor as soon as possible, they will be able to advise you on next steps. 

Negotiating a collective agreement is complex and SFU recognizes it can sometimes put unintended strain on a relationship between an employer and employees. As a people leader at SFU, you can help share key information about bargaining and job action with your team members so that they can make their own decisions on choosing to cross or not cross a picket line. 

The Essential Service Order is an order from the Labour Relations Board to designate certain bargaining unit work as essential to continue to prevent immediate and serious danger to the health, safety or welfare of the residents of British Columbia. If you supervise someone whose work has been deemed essential you would have already been contacted about that work.    

APSA employees on Hybrid Work schedules may be able to continue to work from home on their hybrid days. SFU will not be pivoting to 100% remote operations in the case of a strike.  

You can move staff to an off-campus location only if this is part of their regular work. If your staff work solely on campus, you cannot relocate them during a strike to work remote in order to get around picket lines unless there is a safety concern. In both cases, a Strike Incident Report Form should be completed and emailed to safe@sfu.ca if there is a safety concern.  

Pay and benefits will be suspended for the day, partial day, or hours unworked. Specifically, this means that pay will be suspended, or recovered if overpayment occurred. Benefits that are tied to pay or time, such as pension or vacation will be reduced accordingly.

For payroll and timekeeping purposes, people leaders are required to keep track of any faculty or staff who do not report to work as this can affect their pay and benefits.  Using time sheets, use the code for "respecting picket line": code 275 for hourly staff and code 520 for salaried staff.

In accordance with Section 62 of the British Columbia Labour Code, unions who choose to engage in job action are responsible for paying their members’ wages and benefits during the strike period.  

The university is committed to working with union and APSA leadership to ensure picketers will have the benefits coverage they need during this time. 

Pre-scheduled vacation prior to a union announcing picket lines will not be affected. Vacation cannot be booked after picket lines are announced in order to offset loss of pay.

Taking sick leave will not be regarded as a legal or acceptable means of withdrawing services, per GP05. Staff who do not attend work in the case of a strike will be coded as “respecting picket line”.  

For non-managers, time worked beyond 7.2 hours must be recorded and either paid out or banked applicable overtime rates (1.5x up to 12 hours, double time after 12 hours).  

For managers, time worked beyond 7.2 hours must also be recorded but can only be taken as time off in lieu at straight time. The time taken in lieu should also be recorded.