Roles + Responsibilities of Student, Grad Studies, and Committees

It is the responsibility of the Graduate Studies awards team and scholarship liaisons to:

• ensure award applications are complete and eligible prior to being given to evaluating committees;
• ensure internal institutional reviews are coordinated in a timely and professional manner;
• ensure and check for appropriate committee composition that adheres to SFU’s equity, diversity and inclusion policies and procedures;
• circulate and post materials relating to Privacy/Confidentiality, Unconscious Bias Training and the Evaluation Criteria/Scoring Method to be used;
• advise/assist the committee chair in the preparation of the committee report following the selection committee meeting;
• ensure the application, review and nomination processes abide by the rules, policies and procedures set out by governing and awarding agencies.

It is the responsibility of the Graduate Studies Dean & Associate Provost and/or Associate Deans to:

• ensure the application, review and nomination processes abide by the rules, policies and procedures set out by governing and awarding agencies;
• ensure fair and equitable committee composition;
• review, promote, and respond when necessary, to concerns relating to Privacy/Confidentiality;
• review, promote, and respond when necessary, to concerns relating to Unconscious Bias;
• review, promote, and respond when necessary, to concerns relating Conflicts of Interest;
• chair the committee meetings, ensuring fair and equitable review and selection process occurs.