Management

To manage the planning of an event, it is recommended to share the workload between different groups, committees or individuals.

• Event manager/director
  Overall project management, the person to whom all report, oversees event strategy, budget and risk management
• Program and content
  Event program design, speakers and script (Book of Words)
• Communications and promotion
  Branding, raising the profile of the university, invitations, publicity, media, key messages, marketing, social media
• Guest relations
  RSVPs, guest data management, printing of nametags
• Logistics
  Technical - Audio-visual services, equipment, videos, photography, digital displays, videography;
  Personnel and staffing - Personnel, onsite duties (e.g. coat check, information, etc.), volunteers, training, scheduling;
  Other - Parking, first aid, washrooms, accessibility, transportation, security, directions, sustainability
• Catering and entertainment
  Venue, food and beverage, entertainment

Well-informed and trained staff, vendors and volunteers are important to the overall success of your event.