Event planning

Security coverage

Campus Public Safety oversees all events occurring on SFU campuses where security coverage is required. Groups wishing to hold special events that require additional guards, liquor or security assessments must contact Campus Public Safety at least 10 days prior to the event. A supervisor will work with the event organizer to determine additional steps.

There is no cost for the consultation or security assessment, however, the event organizer will be required to fund additional guards or liquor permits as required.

Liquor permits

To organize functions where alcoholic beverages will be served clubs, organizations or individuals must observe the following:

• Serving alcoholic beverages is subject to both provincial regulations and SFU policy.
• Complete a Special Occasion License. Contact a Campus Security supervisor at 778.782.3922, or email security@sfu.ca at least 7 days prior to the event for applicable forms and more information. Approval is not automatic and Campus Security may require special provision of security services before approval is granted.

Risk management

• Waivers, forms, and notices - Planning non-classroom activities? Ensure that participants are aware of the potential risks.
• Booking off-campus facilities - If a facility provides you with a contract, review the document carefully. All indemnity statements must be reviewed by Risk Management. If there is a request for proof of insurance, visit the Certificate of Insurance page.

Roadway access

Any group requiring roadway or construction access is required to contact our Traffic Safety unit at traffic@sfu.ca.

Room booking

To book rooms or campus spaces contact Meeting, Event & Conference Services or the Simon Fraser Student Society.