- Archives
- Records Management
- FIPPA
- Digital preservation
- Resources
- About
- Mission, vision and values
- Contact us
- Feedback and comments
- Our blog
- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU’s Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of SFU’s First Chancellor Gordon Shrum
- Early SFU Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer’s Legacy
- You have what...?!! and other interesting things you didn't know about the SFU Archives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at SFU Archives
- Finding queer joy in the SFU Archives: Out On Campus records now available
- Glossary
University Records Centre
What is the University Records Centre (URC)?
The University Records Centre (URC) exists in three units and is administered and operated by the Archives and Records Management Department. It provides secure storage of semi-active records belonging to University departments. The URC has space for approximately 8,000 records storage boxes (standard 1.5 cu. ft. tote boxes) from 180 different client departments.
Each shelf location space has been assigned a unique location number which is recorded in a URC location database. From the database, the Archives staff are able to determine if a location space is free or occupied by a records storage box. If a location space is occupied the database also records the contents of the box stored at that location, the department or faculty that owns the box, the applicable Records Retention Schedule and Disposal Authority number and the disposal date and final disposition of the records.
In addition to semi-active storage the URC also provides a file retrieval service. From detailed box location lists produced from the locations database, departments are able to phone-in or email specific file requests to the Archives staff. Files are retrieved and delivered to offices by the Records Services Clerk or may be picked-up at the Archives office.
The URC is not the Archives, which is governed by a different set of regulations and has its own storage and retrieval system.