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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU’s Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
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- Oral History Provides Glimpse into Mind of SFU’s First Chancellor Gordon Shrum
- Early SFU Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer’s Legacy
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- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at SFU Archives
- Finding queer joy in the SFU Archives: Out On Campus records now available
- Glossary
Competition Files: Non-Academic staff Appointments
Description, purpose and use of records
The series consists of records relating to the administration of competitions for non-academic (i.e., staff) positions. Records may include job postings, job descriptions, resumes, lists of candidates, interview questions and answers, reference checks, eligibility criteria, scoring and ranking sheets.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| Human Resources | CY competition completed + 2 years | 4 years | CY competition completed + 6 years | Destroy |
| All other departments | CY competition completed + 1 year | Nil | CY competition completed + 1 year | Destroy |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
- Employment Standards Act (RSBC 1996, c. 113)
- BC Labour Relations Code (RSBC 1996, c. 244)
- BC Human Rights Code (RSBC 1996, c. 210)
- Limitation Act (RSBC 1996, c. 266)
- SFU Policy AD 9-3, Filling of Positions
Retention rationale
Human Resources retains file for a period of 6 years after a competition is completed in the event of appeal, grievance and/or arbitration disputes. Departments retain for 1 year in accordance with the Freedom of Information and Protection of Privacy Act which requires that personal information used to make a decision that directly affects an individual be kept for at least one year. Upon expiry of the total retention period there is no additional administrative, legal or historica value for these records, therefore they can be destroyed.
Retention and filing guidelines
Human Resources arranges these files by bargaining unit and within this grouping by competition number.
Records relating to the successful candidate should be incorporated into the employee’s Personnel File: Non-Academic Support Staff.
In the event that an unsuccessful candidate appeals under university grievance or arbitration procedures or to the Human Rights Commission: retain files until a final decision / resolution is concluded plus one additional year, then destroy.
related RRSDAs
Status
RRSDA is in force
Approval Date
28 Jan 1999
Last Revised Date
23 Mar 2016