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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU’s Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of SFU’s First Chancellor Gordon Shrum
- Early SFU Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer’s Legacy
- You have what...?!! and other interesting things you didn't know about the SFU Archives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at SFU Archives
- Finding queer joy in the SFU Archives: Out On Campus records now available
- Glossary
Personnel Files: Academic Employees (Continuing)
Function
Human Resources
PIB
RRSDA Number
1996-004
Department
All University Departments (General Records Series)
Description, purpose and use of records
Records made or received and used by university academic departments, Deans’ offices, and the Vice-President Academic to document a continuing employee’s academic employment history, from appointment to retirement or termination.
Records may include correspondence, memoranda and email; letters of application, job advertisements, CVs, letters of reference, recommendations, appointment forms, letters of appointment and acceptance; correspondence and forms about administrative appointments, leaves (sick leaves, leaves of absence), immigration status, position number, contract and salary changes, release or relief time, payroll, APS screen printouts, and awards.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| All departments holding these files | Employment terminated + 1 year | 59 years | Employment terminated + 60 years | Destroy |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- Limitation Act (SBC 2012, c. 13)
- Income Tax Act (RSC 1985, c. I-3.3 (15th Supp.))
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
- Employment Standards Act (RSBC 1996, c. 113)
Retention rationale
Total retention period (CY of termination + 60 years) ensures that the university has sufficient documentation to verify employee's pension rights and the university's discharge of its pension obligations.
Retention and filing guidelines
This schedule applies to the academic personnel file for each employee that exists in three different offices: the academic department, faculty Dean’s office, and the Vice-President Academic’s office. The retention period is the same for each.
Termination of employment occurs when a faculty member resigns, retires or is dismissed and/or when all post-retirement contracts have expired and when regular attendance on campus and maintenance of a post-retirement office on campus has ceased.
related RRSDAs
Status
RRSDA is in force
Approval Date
4 Mar 1996