Board Members present:  B. Taylor, Acting Chair; C. Taylor, Chancellor; A. Petter, President;B. Cunningham; M. Fontaine; A. Giardini; J. Hinchliffe; N. MacKay; G. Myers; P. Percival; J. Singh

Regrets:  B. Elton, Chair; L. Brown-Ganzert; P. Tashakor

OPEN SESSION

A.        Finance and Administration

a.         Fundraising Progress Reports: The Board noted year-to-date progress reports as
            follows:

b.         The Board approved the Terms of Reference for the:

• ·Peter Kennedy Memorial Endowment Fund Supporting the Peter Kennedy Memorial Graduate Fellowships

c.         The Board noted for information SFU’s confirmation to the Ministry of Advanced
            Education of the University’s third quarter budget forecast and projections for 2011/12 to
            2014/15.

d.         The Board noted for information the Year-to-Date Budget to Actual Variance Report as of
            November 30, 2011.

e.         The Board approved that Ms. Emily Hamilton be appointed Chair, Simon Fraser
            University Foundation Board, for a three year term from December 23, 2011 to
            December 22, 2014.

f.          The Board received a report from the Vice-President, Finance and Administration on the
            major activities in the departments within her portfolio.

B.         Academic Operations

a.         The Board approved the following actions recommended by Senate:

• The Full Program Proposal for a Certificate in the Linguistics of Speech Science in the Department of Linguistics within the Faculty of Arts and Social Sciences;
• The Full Program Proposal for an Extended Minor in World Literature within the Faculty of Arts and Social Sciences;
• Establishment of the School of Mechatronic Systems Engineering within the Faculty of Arts and Social Sciences;
• The change of degree name from Master of Financial Risk Management to Master of Science in Finance within the Beedie School of Business;
• The dissolution of the Mathematical Sciences Specialization program within the Faculty of Education.

b.         The Board received for information:

• The Action Plan from the External Review of the Department of Earth Sciences;
• The 2010/11 Annual Report of the Senate Committee on Continuing Studies;
• The 2010/11 Annual Report on Student Discipline Matters
• The 2010/11 Annual Report of the Senate Policy Committee on Scholarships, Awards and Bursaries;
• The Action Plan from the External Review of the Department of Economics;
• The 2010/11 Centre and Institute Report;
• The Library Strategic Research Plan 2011-2016 and 2010/11 Library Annual Report.

c.         Other matters dealt with by Senate on December 5, 2011 and January 9, 2012 were
            noted for information.

d.         The Board approved an amendment to the Faculty Renewal Plan Process authorizing
            the Vice-President, Academic to approve the advertisement of faculty positions that have
            not yet been approved by the Board for positions that have guaranteed funding from
            sources outside of the operating budget and/or up to 25% of the remaining positions to
            be submitted for approval in the Faculty Renewal Plan.

C.        Other

a.         The Board noted with sadness the death of Chancellor Emeritus Milton Wong on
            December 31, 2011.

b.         The President gave a brief report on government relations matters, both federally and
            provincially, in particular noting the meetings he and the Vice-Presidents Research and
            External Relations had recently attended in Ottawa with the granting council presidents
            and others to press the case for investing in education and SFU’s role in leveraging and
            mobilizing research.  Meetings had also been held with the India High Commissioner
            and the Chinese Ambassador.

c.         The President informed the Board that his Invest in Education op-ed submission to the
            Vancouver Sun newspaper was scheduled for publication on January 27, 2012.

d.         The Board received a report from the Vice-President, Research on a number of recent
            research awards, initiatives, funding announcements/achievements, and other research
            related news, as well as a brief report on Research University Rankings compiled from
            data published in Fall 2011 by Re$earch Infosource and Maclean’s magazine.

e.         The Vice-President, Academic gave a report on recent initiatives in which he is engaged,
            including the Report of the Committee to Review English as an Additional Language
            Supports and Services, the Teaching and Course Evaluation project, the Learning
            Management Systems project, and the development of the next Three-Year Academic
            Plan.

CLOSED SESSION

A.        Finance and Administration

a.         The Board received fundraising progress reports for November and December 2011.

b.         The Board approved the award of a five-year contract to Best Facilities Services Ltd. for
            custodial services at SFU Burnaby, SFU Vancouver and SFU Surrey.

c.         The Board received a Multi-Year Expense Analysis for information.

d.         The Board received for information a Capital Projects and Planning Program Status
            Report as of January 1, 2012.

e.         Other matters were discussed.

B.         Academic Operations

a.         Administrative Appointments

            The Board approved:

• Dr. John O’Neil, re-appointed Dean, Faculty of Health Sciences, 1 Sep 12 – 31 Aug 17

C.        Audit

a.         The Board received for information the Audit Plan for 2011/12 and an update to the
            University’s Enterprise Risk Management Plan.  The Board also heard a report from
            Acting Audit Committee Chair A. Giardini on other matters dealt with by the Committee at
            its meeting of December 7, 2011.

D.        Employee Relations

a.         The Board received the annual report of the Employee Relations Committee for
            information.

E.         Other

a.         The Board received the President’s Activity Report for November and December 2011.

b.         The President and Vice-President, External Relations provided information on the
            development of the campaign to officially launch SFU’s Strategic Vision in February
            2012.

c.         The Board was informed that the search is underway for the Associate Vice-President,
            Academic.

d.         The Board was informed that President Petter, with the presidents of the University of
            California Riverside and Warwick University, will make presentations on the theme
            Universities, community engagement and widening participation at the March 13-15
            Going Global 2012 conference in the United Kingdom.

e.         The Board received for information a summary of the status of renewal planning for the
            physical infrastructure of SFU Burnaby.

f.          Other matters were discussed.

CONFIDENTIAL SESSION

a.         The Board approved the re-appointment of Dr. Norbert Haunerland as Associate
            Vice-President, Research for a second term from September 1, 2012 to
            August 31, 2017.

b.         The Board approved the new position of Associate Vice-President, External Relations,
            effective April 1, 2012.

c.         The Board re-elected Mr. Bob Elton Chair of the Board and Mr. Brian Taylor Deputy Chair
            of the Board, for the period January 26, 2012 to July 13, 2012.

The next Board of Governors meeting will be held at 8:00 a.m. on Thursday, March 22, 2012 in the Halpern Centre, Room 126, SFU Burnaby.