In this page you can find guidelines to setup Tracks, Papers, Posters and Demos during the conference.

Track Chair Guideline

On Session Day

• Setting up. We recommend you to arrive at least 15 minutes before your session to meet the room coordinator and each presenter. This will also give you an opportunity to familiarize yourself with the room and AV set up. The room coordinator is there to assist you with any last minute changes and to ensure the session runs smoothly. For those chairing plenary sessions there will be an AV tech to assist presenters. The parallel sessions have no 'in room' technicians.
• Maintaining the schedule. As you can see from the schedule, we have shorter (i.e., 60 minute) and longer (i.e., 90 minute) blocks for sessions. We rely on you to make sure that sessions stay within time, and also that the allotted time for presentations are provided to all presenters. We ask that you remind presenters of these constraints at the opening of each session that you chair:
  • for short papers, we are asking authors to keep their presentations to 10 minutes, plus five to seven minutes maximum for questions.
  • for full papers, we are asking authors to keep their presentations to 20 minutes, plus five to seven minutes maximum for questions.

For example, a long session that consists solely of full papers would have three submissions assigned to it. With time given to changing between speakers, delays, extra questions, etc., this should work out to be at most 90 minutes.

• Please also note that many of the sessions are followed immediately by other sessions. We ask you to make sure that this scheduling policy is followed strictly.

Session Chair Responsibilities

• Ensure that presenters are authors/co-authors of the paper(s) being presented.
• Introduce the speakers and provide session introduction. Please keep your introductions to one or two minutes as session time is limited.
• Time control of each presentation.
• Manage flow and time for the Q&A period(s).
• Provide or encourage questions that will keep speakers and audience members engaged.
• Thank speakers after the session concludes.

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Paper Presenter Guideline

• Duration of oral presentations – The duration for presentations of full papers is 20 minutes plus 5 minutes of questions. For short papers, it is 10 minutes plus 5 minutes of questions. As we are on a very tight schedule, we ask that you to keep within these limits. We have also asked the Track Chair(s) to manage the presentation time carefully.

• Equipment – The following equipment is available in all session rooms:
  • WiFi Connectivity
  • Video Projector
• Important note: PCs or laptop are not standard equipment in the room. Please make sure that you coordinate with your Track Chair(s) whether to use only one computer and preload all the presentations before the session starts or to allow individual presenters to plug their own devices to the in-room video projector. The video-projector receives a VGA cable. If you are going to use your own laptop/tablet, please make sure that you have the corresponding adapter.

• Session management – All sessions are chaired according to the Program. Your Track Chair(s) will provide guidelines about how the session is going to be run, the Q&A period, and how time is going to be controlled.

• Recommendations – please confirm with your Track Chair(s) the assigned room for the session and make sure that you arrive at least fifteen minutes before the start of the session to introduce yourself to the track/session chair, if you have not done so already.

• There is no AV tech support during the sessions.

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Poster Presenter Guideline

Poster Content Guide

• Academic posters generally include: title, investigator(s), abstract, purpose, question(s), hypotheses, description of data/sample, methodology (i.e., design, instruments, procedures), results, conclusions, implications for further research and key references
• The verbal and visual information communicate the major points of the project.
• Information is well-organized with a logical flow from project question to conclusion(s) and implication(s) for further research. Poster panels represent a summary of the relevant information the presenter wants to convey
• Documentation is essential with "references/works cited" panel listing all sources used

Poster Esthetics Guide

• Poster size is not to exceed 4’0” by 4’0” (1.2M X 1.2M)
• Written text should be readable from a distance of 6 feet (about 2 meters) and be understood in 5 minutes. Please do not feel obligated to consume the entire surface of the poster stand.
• Fonts recommended: Times New Roman, Arial, Tahoma or Helvetica
• Visually appealing and creative
• Headings at least 48-point font
• Text not less than 20-point font
• Information is free of typographical errors
• Charts and graphs are labeled

Important Dates & Times
Poster Set-up Time: Tuesday, April 24th, between 9:00am-1:00pm
Poster Session Times: Tuesday, April 24th, 4:00-5:00pm
Poster Removal Time: Tuesday, April 24th, between 5:00pm-6:00pm. All materials must be removed by 6:00pm

Location:The posters will be located on the Concourse Level of the Wosk Centre

Acceptance: All posters have gone through peer review and been accepted to be displayed. If your poster was accepted you would have received a confirmation email from ISCRAM 2012.

Poster presenters must be registered for ISCRAM 2012 and have paid the applicable registration fees by
Monday, April 9th in order to reserve a poster space. If your poster has been accepted but you were
not able to register by the deadline please contact Shira Gordon (sgordon@mitacs.ca) to see if you
are still eligible to present at the conference.

Guidelines for Displaying Posters

• It is important that all presenters stand beside their posters during the scheduled poster session time on Tuesday, April 24th. This allows delegates to engage in conversation about your research.

Further Information: For more questions, concerns or general inquiries about the ISCRAM 2012 posters please contact Shira Gordon - Assistant Conference Manager – ISCRAM 2012 (sgordon@mitacs.ca). 

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Demo Presenter Guideline

Please read the following guidelines in order to setup your demo:

• Setting up: We recommend you to arrive at least 15 minutes before the Poster/Demo Session to find your assigned spot for the demo session and to set up your demonstration. Demo space will be limited to one half of a 3' - 8' table. The resources provided are limited to: one power supply per Demo (110 volts), one chair, and WiFi Internet connectivity. No pop up posters or large displays are permitted
• During the one-hour demo session: It is requested that demo volumes be kept low, as many people will be talking around the demo area. Each demonstrator is responsible for his or her laptops and resources, no security will be provided

Important Dates & Times
Demo Set-up Time: Tuesday, April 24th, between 2:30-4:00pm
Demo Session Times: Tuesday, April 24th, 4:00-5:00pm
Demo Removal Time: Tuesday, April 24th, between 5:00pm-6:00pm. All materials must be removed by 6:00pm

Location: The demos will be located on the Concourse Level of the Wosk Centre

Acceptance: All demos have gone through scientific review and been accepted to be displayed. If your demo was accepted you would have received a confirmation email from ISCRAM 2012.

Demos must be registered for ISCRAM 2012 and have paid the applicable registration fees by
Monday, April 9th in order to reserve a poster space.

If your demo has been accepted but you were not able to register by the deadline please contact Shira Gordon (sgordon@mitacs.ca) to see if you are still eligible to present at the conference.

Further Information: For more questions, concerns or general inquiries about the ISCRAM 2012 demos please contact Shira Gordon - Assistant Conference Manager – ISCRAM 2012 (sgordon@mitacs.ca). 

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