Official Rules and Regulations

Competition eligibility

Teams can consist of 1-5 students, the majority of which must be enrolled at Simon Fraser University.

Each person on the team must be an integral part of the proposed project and must intend to participate fully in its implementation.

• If the team has only one member, they must be enrolled in a program at SFU.
• If the team has two members, at least one must be enrolled in a program at SFU and must be designated as the team captain. 
• If the team has three members, at least two – including the team captain – must be enrolled in a program at SFU.  
• If the team has four members, at least two – including the team captain –  must be enrolled in a program at SFU.  
• If the team has five members, at least three – including the team captain – must be enrolled in a program at SFU.  

Confidentiality

Ideas, detailed proposals, and other submitted materials may be sent to outside experts for assessment. While the evaluators are asked to keep their findings in confidence, WE CANNOT GUARANTEE CONFIDENTIALITY.

Therefore, if this is of concern to you, please wait until your idea is protected by a patent before entering the competition.

Conditions of participation

Materials

1. The university shall not return any submitted material or any portion thereof to contest participants;
2. Participants agree that disclosure of material submitted with, or in support of, his/her participation in the competition does not breach the terms of any contract of employment or any other contract, and that entrants are entitled to make use of the material.
3. No claim shall be made and no action shall be brought against the university, its board of governors, directors, faculty, employees or members of the selection committee arising out of the use made of such material or of any such disclosure.

Contest procedures

4. Simon Fraser University reserves the right to make additions to and/or deletions from the entry process described above, including, but not limited to changing the entry requirements, dates and/or times.
5. Simon Fraser University’s decision regarding the selection of contestants and any other matter relating to the conduct of this contest is final and not subject to challenge or appeal.
6. Competition winners will be given a period of 2 weeks from the date of being designated a winner to indicate acceptance of the award and to comply with any information requests necessary to facilitate the payment of funds. Failure to indicate acceptance or to comply with information requests within this time frame will result in the forfeiture of the award unless additional arrangements are made with SFU’s Office of Community Engagement.
7. Competition winners will be required to sign a Declaration of Eligibility, Liability and Publicity Release (the “Declaration and Release”), confirming compliance with the Official Contest Rules & Regulations and acceptance of the award, and allowing the publication of the names and photos of the Contest winners. This Declaration and Release will be sent out to potential winners.
8. Failure to comply with these rules may cause the award to be forfeited. Failure to sign and return the Declaration and Release or to comply with any term or condition of these Rules may, at the sole discretion of Simon Fraser University, result in a winner’s disqualification, the forfeiture of their interest in the award, and the allocation of the award to an alternate winner.
9. As a condition of accepting and receiving an award, winners will be required to provide SFU’s Office of Community Engagement with a Project End Report within one year of winning an award, unless otherwise agreed. The report should describe the details, results, and impact of the project, and it must include a high-level summary of how the award funds were used. More details about report requirements will be provided to award winners. Winners may also be provided with the alternative option of writing a reflective piece about their experiences, to be edited (in collaboration with you) and then published on SFU websites by SFU’s Office of Community Engagement. Reflective piece must still be accompanied by a summary of how the award funds were used.

Confidentiality and personal information

10. The university may make such disclosure of the names of participants and of the idea disclosed in such material as the university considers appropriate;
11. In the case of award-winning participants, the university may also utilize photos, award videos and additional information as it deems appropriate; and,
12. WINNERS, BY ACCEPTANCE OF ANY AWARD, HEREBY GRANT (EXCEPT WHERE PROHIBITED BY LAW) PERMISSION TO THE CONTEST PRODUCER TO IDENTIFY THE WINNER’S NAME, PHOTOGRAPH AND LIKENESS AS PART OF ANY PROMOTION FOR THE CONTEST IN PERPETUITY, WITHOUT COMPENSATION IN ANY FORM, IN ANY AND ALL MEDIA NOW KNOWN OR HEREAFTER DEVISED.

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