How-to guides

Creating and Using Contact Groups

Overview of Contact Groups

Contact Groups

Creating a Contact Group allows you to save a predefined set of attendees, i.e., if there is a group of people who you frequently invite to meetings, using a Contact Group means that you no longer have to type in each person in the Attendees field every time a new meeting is created for that group.

Creating a Contact Group

Navigate to the Address Book in SFU Connect.

Click on the small arrow beside the New button. Choose New Contact Group.
The New Contact Group menu should appear.
Enter a name for the Contact Group. The large Contact Group title will populate as you type.
If you have more than one Address Book, choose the one in which you would like to create the Contact Group. Otherwise, leave it set to Contacts, which is your default Address Book.
In the Add Members to this Group section, type in the name of the people you would like to add to the group and click Search to bring up a list of search results.
Select the person you would like to add and click the Add button, and they should appear on the list on the left of the screen. You may also double click on the search result to add the person.
If you know the e-mail addresses of the people, you can also enter them in the following field, separated by commas. Click Add to add them to your list on the left of the screen.
Once you have finished, click the Save button at the top left of the screen.
Your new Contact Group has now been created.

Using Contact Groups in your Calendar

Navigate to the Calendar tab in SFU Connect.
Click on the New button near the top left of the screen to create a new appointment.
To add your new Contact Group, go to the Find Attendees tab.
By default, the system pulls up an initial list of accounts in the systems Global Address List. Choose Contacts for the Source.
If you already have many contacts set up in your Address Book, you may need to perform a search for your Contact Group. Type in the Contact Groups name in the Find field and click Search.
A list of matching search results will appear.
To add the Contact Group, you can double click on it. You may also select it and click the Add button.
Once you have done this, you will see that all of the members of within the Contact Group have been added below in the Attendees for this Appointment field.
If you wish, you can remove individual attendees by selecting the contact and clicking on the Remove button. Again, you may also double click to remove that contact. (Note: Doing either of these will remove the contact from this particular appointment; it will not permanently remove the contact from your Contact Group in your Address Book.) The Contact Group members added to this appointment can also be seen in the Attendees field under the Appointment Details tab.