SFU RRSDAs by Department

Records Retention Schedules and Disposal Authorities (RRSDAs)
RRSDAs by Department

Please be advised the Directory of University Records is undergoing revisions. Some of the RRSDAs and PIBs may be out of date. Anticipated launch of the revised site is spring 2023. Please direct any questions to the Records Management Archivist smalmas@sfu.ca.

Click on an RRSDA number to view the full schedule. In addition to your own department, you should also check the RRSDAs listed under All University Departments. These include general schedules which apply to records common to all academic faculties, departments, schools, centres and institutes, and to many non-academic departments as well.

Archives and Records Management Department

Access and Privacy Advice and Subject Files (RRSDA 2000-007)
Archives and Records Management Department Administrative Files (RRSDA 2000-003)
Freedom of Information Request and Privacy Complaint Case Files (RRSDA 1999-011)
Operational and Program Files (RRSDA 2000-004)
Records Disposal Authority Forms (RRSDA 1999-044)
Research Agreement (Private Records) Files (RRSDA 1999-064)
University Records Centre (URC) Transfers Files (RRSDA 2000-010)

Athletics and Recreation

Consent/Release Forms (RRSDA 2021-002)
Liability Waiver Forms (RRSDA 2021-001)
Student Athlete Medical Records (RRSDA 2021-004)

Beedie School of Business

Canada Trust Distinguished Teaching Award Assessments (RRSDA 1995-011)

Board of Governors

Board of Governors Committees Files (RRSDA 1996-003)
Board of Governors Meeting Support Papers (RRSDA 1996-002)
Board of Governors Minutes (RRSDA 1996-001)

Campus Safety and Security Services

Campus Security Accounts Receivable Transaction Records (RRSDA 2009-003)
CCTV (Closed Circuit Television) Recordings (RRSDA 2009-002)
Impound Files (RRSDA 2009-007)
Incident Reporting Records (RRSDA 2009-001)
Motor Vehicle Branch Search Requests (RRSDA 2009-005)
Parking Appeals (RRSDA 2009-008)
Parking Management Records (RRSDA 2009-004)
Patrol Reporting Records (RRSDA 2009-006)
Photo Identification Card Records (RRSDA 2009-009)

Centre for Accessible Learning

Exam invigilation recordings (RRSDA 2015-001)
Service Provider Records (RRSDA 2004-005)
Special Arrangement Records (RRSDA 2004-004)
Student Disability Case Files (RRSDA 2004-003)

Ceremonies and Events Office

Director's Liaison Files (RRSDA 2007-003)
Events Files (Ceremonies and Events Office) (RRSDA 2007-001)

Creative Studio

Audio-Visual Productions (RRSDA 2013-001)
Digital photographs (RRSDA 2015-002)
Photographs (RRSDA 1995-019)

Department of Athletics

Sports Information Office Files (RRSDA 1999-018)

Department of Geography

Cartographic Records (RRSDA 2002-002)

Environmental Health and Safety

Accident Reports (RRSDA 1998-032)

Faculty of Education

Professional Development Program Student Files (RRSDA 1998-002)

Financial Aid and Awards

Canadian student loan records - case files (RRSDA 2014-003)
Emergency Loan Forms and Correspondence (RRSDA 1997-024)
Entrance Award Application Files (RRSDA 2001-011)
External disbursement records - case files (RRSDA 2014-005)
Financial Aid and Awards subject files (RRSDA 2014-004)
U.S. student loan and U.S. veteran's benefits records - case files (RRSDA 2014-002)
Work-Study opportunity records (RRSDA 2014-001)

Financial Services

Accounts Payable Transaction Files (RRSDA 1995-001)
Bi-Weekly Time and Absence Records (RRSDA 2001-002)
Cash Clerk General Files (RRSDA 1997-032)
Emergency Purchase Orders (RRSDA 1995-012)
External Research Grants and Contracts Project Files (RRSDA 2012-002)
General Ledger Distribution Reports (RRSDA 1997-022)
Journal Reports (RRSDA 1997-045)
Non-Sufficient Funds Cheques (RRSDA 1997-061)
Purchase Orders (RRSDA 1995-013)
Purchase Requisition Files (RRSDA 1995-028)
Quotes, Tenders and Request for Proposal (RFP) Files (RRSDA 1998-012)
Suppliers Files (RRSDA 1995-027)

Health and Counselling Services

Patient/Client Files (RRSDA 2004-001)

Human Resources

Bargaining Unit Negotiations and Agreements (RRSDA 2010-005)
Benefit and Pension Fund Performance Reports (RRSDA 1998-028)
Collective Bargaining Agreements: Vital Records Copy (RRSDA 1998-036)
Compensation Program Subject Files (RRSDA 1998-029)
Competition Files: Non-Academic Staff Appointments (RRSDA 1997-013)
Director of Human Resources Subject Files (RRSDA 1997-056)
Grievance Case Files (RRSDA 1997-057)
Human Resources Subject Files (RRSDA 1997-016)
Job Descriptions (RRSDA 1997-040)
Labour Relations Subject Files (RRSDA 1997-017)
Pension Plan Registers (RRSDA 1998-031)
Pension Withdrawal Records (RRSDA 1997-048)
Pensions and Benefits Subject Files (RRSDA 1998-030)
Personnel Files: Non-Academic Employees (Continuing) (RRSDA 1997-036)
Personnel Files: Non-Academic Employees (Non-Continuing) (RRSDA 1997-037)
Position Re-evaluation Files (RRSDA 1997-014)
Retiree Benefits Files (RRSDA 1997-050)
Retirees Case Files (RRSDA 1999-023)
Wellness and Recovery Case Files (RRSDA 2021-008)

Human Rights Office

Human Rights Complaint Resolution Audio and Audio-Visual Records (RRSDA 1998-022)
Human Rights Consultation and Voluntary Informal Resolution Case Files (RRSDA 1998-017)
Human Rights Investigation Case Files (RRSDA 1998-019)
Human Rights Mediation Case Files (RRSDA 1998-018)
Human Rights Office Subject Files (RRSDA 1998-016)

Innovation Office

Contracts (RRSDA 2009-015)
Corporate Files (RRSDA 2009-014)
Patent Files (RRSDA 2009-012)
Project Files (RRSDA 2009-013)
Trade-mark Files (RRSDA 2009-011)

International Services for Students

Exchange Student Case Files (RRSDA 2007-004)

IT Services

Telephone Extension Billing Reports (RRSDA 2001-003)

Office of Research Ethics

Course Ethics Application Case Files (RRSDA 2003-003)
Faculty and Staff Ethics Application Case Files (RRSDA 2003-001)
Research Ethics Advice Records (RRSDA 2003-006)
Research Ethics Board Minutes, Agendas and Supporting Papers (RRSDA 2003-004)
Research Ethics Board Taped Meetings (RRSDA 2003-005)
Research Ethics Education Records (RRSDA 2003-007)
Student Ethics Application Case Files (RRSDA 2003-002)

Office of the Associate Vice-President, Academic

Associate Vice-President Academic Subject Files (RRSDA 1995-044)

Office of the Dean of Graduate Studies

Award administration files (RRSDA 2013-003)
Transcript Request Records (RRSDA 2005-005)

Office of the President

President's Office Subject Files (RRSDA 1995-031)

Office of the Vice-President, Academic and Provost

Vice-President Academic Office Subject Files (RRSDA 1995-009)

Office of the Vice-President, Legal Affairs

Bargaining Unit Negotiations and Agreements (RRSDA 2010-005)
Conflict Management Case Files (RRSDA 2010-002)
Legal Affairs Advice (RRSDA 2010-006)
Legal Case Files (RRSDA 2010-003)
Legal Opinions and Advice (RRSDA 2010-004)
Policy Case Files (RRSDA 2010-008)
Provincial Ombudsperson Case Files (RRSDA 2010-001)

Office of the Vice-President, Research

Centres and Institutes Files (RRSDA 1995-008)
Discovery Park Tenant Financial Accounting Files (RRSDA 1995-017)
Discovery Park Tenant Licence of Occupation and Correspondence files (RRSDA 1995-016)
Rejected Centres and Institutes Files (RRSDA 1995-015)
Research Misconduct Case Files (RRSDA 1998-027)
Vice-President Research Office Subject Files (RRSDA 1995-033)

Payroll

Bi-Weekly Time and Absence Records (RRSDA 2001-002)

Procurement Services

Competitive sourcing and contract case files (RRSDA 2014-007)
Emergency Purchase Orders (RRSDA 1995-012)
Purchase Orders (RRSDA 1995-013)
Purchase Requisition Files (RRSDA 1995-028)
Quotes, Tenders and Request for Proposal (RFP) Files (RRSDA 1998-012)
Suppliers Files (RRSDA 1995-027)

Research Accounting

External Research Grants and Contracts Project Files (RRSDA 2012-002)

Research Ethics Board

Course Ethics Application Case Files (RRSDA 2003-003)
Faculty and Staff Ethics Application Case Files (RRSDA 2003-001)
Research Ethics Board Minutes, Agendas and Supporting Papers (RRSDA 2003-004)
Research Ethics Board Taped Meetings (RRSDA 2003-005)
Student Ethics Application Case Files (RRSDA 2003-002)

Research Services

External Research Grant Files (RRSDA 1995-025)
Internal Research Grant Files (RRSDA 1996-005)
Research Contract and Agreement Files (RRSDA 1998-023)
Research Semester Research Grant Files (RRSDA 1995-026)
Study Leave Research Grant Files (RRSDA 1995-037)

Senate

Committee to Review University Admissions (CRUA) Files (RRSDA 2000-018)
Course Ethics Application Case Files (RRSDA 2003-003)
Faculty and Staff Ethics Application Case Files (RRSDA 2003-001)
Research Ethics Board Minutes, Agendas and Supporting Papers (RRSDA 2003-004)
Research Ethics Board Taped Meetings (RRSDA 2003-005)
Senate Agendas, Minutes and Supporting Papers (RRSDA 1997-002)
Senate Committee Records (RRSDA 1997-003)
Senate Original Working Papers (RRSDA 1997-001)
Senate Transcripts and Audio Tapes (RRSDA 2008-001)
Senate Undergraduate Awards Adjudication Committee (SUAAC) Files (RRSDA 2000-019)
Student Discipline Records (RRSDA 2006-003)
Student Ethics Application Case Files (RRSDA 2003-002)

Simon Fraser University Gallery

Exhibition Files (RRSDA 2008-002)

Student Accounts

Accounts Receivable Cheque Run Backups (RRSDA 1997-035)
Accounts Receivable Clerk General Files (RRSDA 1997-027)
Bank of Montreal Interface Reports (RRSDA 1997-062)
Batch Control Sheets (RRSDA 1997-034)
Collections Officer's Files (RRSDA 1997-046)
Electronic Payment Reports (RRSDA 1997-047)
Emergency Loan Forms and Correspondence (RRSDA 1997-024)
Payroll Deduction Authorization Forms (RRSDA 1997-026)
Reapplied Cheques (RRSDA 1997-054)
Refund Cheque Registers (RRSDA 1997-041)
Registration Batches (RRSDA 1997-033)
Returned Cheques and Supporting Material (RRSDA 1997-060)
School Associate Tuition Waiver Certificates (RRSDA 1997-025)
Staff and Dependent Tuition Fee Waivers (RRSDA 1997-028)
Student Accounts Receivable - Semester End Final Reports (RRSDA 1997-018)
Student Accounts Receivable - Updates (RRSDA 1997-021)
T4A Forms and Registers (RRSDA 1997-020)
Tuition Fee Certificates (T2202a forms) (RRSDA 1997-019)

Student Services

Accounts Receivable Cheque Run Backups (RRSDA 1997-035)
Accounts Receivable Clerk General Files (RRSDA 1997-027)
Bank of Montreal Interface Reports (RRSDA 1997-062)
Batch Control Sheets (RRSDA 1997-034)
Calendar Files (RRSDA 2007-002)
Canadian student loan records - case files (RRSDA 2014-003)
Collections Officer's Files (RRSDA 1997-046)
Committee to Review University Admissions (CRUA) Files (RRSDA 2000-018)
Election Files (RRSDA 2007-006)
Electronic Payment Reports (RRSDA 1997-047)
Emergency Loan Forms and Correspondence (RRSDA 1997-024)
Entrance Award Application Files (RRSDA 2001-011)
External disbursement records - case files (RRSDA 2014-005)
Financial Aid and Awards subject files (RRSDA 2014-004)
Payroll Deduction Authorization Forms (RRSDA 1997-026)
Reapplied Cheques (RRSDA 1997-054)
Refund Cheque Registers (RRSDA 1997-041)
Registration Batches (RRSDA 1997-033)
Returned Cheques and Supporting Material (RRSDA 1997-060)
School Associate Tuition Waiver Certificates (RRSDA 1997-025)
Senate Agendas, Minutes and Supporting Papers (RRSDA 1997-002)
Senate Original Working Papers (RRSDA 1997-001)
Senate Transcripts and Audio Tapes (RRSDA 2008-001)
Senate Undergraduate Awards Adjudication Committee (SUAAC) Files (RRSDA 2000-019)
Staff and Dependent Tuition Fee Waivers (RRSDA 1997-028)
Student Accounts Receivable - Semester End Final Reports (RRSDA 1997-018)
Student Accounts Receivable - Updates (RRSDA 1997-021)
Student Advising Records (RRSDA 2000-017)
Student Discipline Records (RRSDA 2006-003)
T4A Forms and Registers (RRSDA 1997-020)
Transcript Request Records (RRSDA 2005-005)
Tuition Fee Certificates (T2202a forms) (RRSDA 1997-019)
U-Pass Student Transaction Records (RRSDA 2014-008)
U.S. student loan and U.S. veteran's benefits records - case files (RRSDA 2014-002)
Withdrawal under extenuating circumstances (WE) applications - undergraduates (RRSDA 2014-006)
Work-Study opportunity records (RRSDA 2014-001)

University Bookstore

Bookstore Accounts Payable Transaction Files (Vouchers) (RRSDA 1998-004)
Bookstore Cashier Daily Records (RRSDA 1998-005)
Bookstore Purchase Orders (RRSDA 1998-007)
Bookstore Refund Books (RRSDA 1998-008)
Cash Clerk General Files (RRSDA 1997-032)
Course Book Requisition Forms (RRSDA 1998-006)
General Ledger Entries (RRSDA 1997-023)

University Communications and Marketing

Media Releases (RRSDA 2019-001)
Newspaper Clippings (RRSDA 1994-005)
People Files (RRSDA 2002-003)
Photographic Contact Sheets and Negatives (RRSDA 1994-006)

University Library

Student Theses Files (RRSDA 2006-001)

Records Retention Schedules and Disposal Authorities (RRSDAs) RRSDAs by Department