RRSDA 2014-008

SFU Personal Information Bank (PIB)
U-Pass Student Transaction Records

Title of PIB

U-Pass Student Transaction Records

Location of PIB (Department)

Student Services

Types of personal information in the PIB

Name, contact information, student number, family status, disability, medical history, educational history, financial history, employment history

Purpose for which personal information obtained / compiled and used / disclosed

Information is collected for the purpose of assessing, monitoring, and reporting on student eligibility to participate in the U-Pass BC program. Personal information is disclosed only for the purpose for which it was obtained or compiled or for a use consistent with that purpose, including verifying that a student is eligible to receive a U-Pass card, reconciling errors, processing exemption requests, and reporting summarized and non-personal information data to Translink via regular reports.

Individuals using personal information or to whom it is disclosed

Student Services departmental staff and representatives of the U-Pass BC Appeal Committee. Personal information is not disclosed to Translink auditors.

Individuals included in PIB

Undergraduate and graduate students

Legal authority for the collection and use of personal information

University Act (RSBC 1996, c. 468).
Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165).
Universal Transit Agreement (U-Pass BC) signed between South Coast British Columbia Transportation Authority, SFU, SFSS and GSS (March 2013).
Terms of Reference for U-Pass BC Appeal Committee between SFU, SFSS, and GSS.

Applicable Records Retention Schedule and Dispoal Authority (RRSDA)