Simon Fraser University wishes to maintain an orderly system for the administration and control of all employee resignations from the
University.

Resignation - the voluntary relinquishing of an employment relationship with the University, initiated by the employee.

4.01 Personnel to:

1. Assist department chairs, supervisors and employees in the administration of the resignation policy.
   
   
2. Prepare and submit to the Executive Director, Administrative Services reports regarding the reasons and the numbers of
   people leaving the University.
   
   
3. Contact the employee and advise of the options for the disposition of pension funds and the effective date of
   termination of insured benefit coverage.
   
   
4. Determine the amount of vacation credits/debits and advise the Payroll Office.

4.02 Immediate Supervisor to:

1. Complete the "Separation Notice" form (see Appendix 1) and forward to the Personnel office.
   
   
2. Ensure that employees return all items that belong to the University.

4.03 Employee to:

1. Be aware of the policy and procedures regarding the resignation process.
   
   
2. Submit written notice of resignation.
   
   
3. Return all items belonging to the University, such as keys, credit cards, etc.
   
   
4. Indicate choice as to the disposition of pension funds.

Employees should provide, in writing, a minimum of four (4) weeks' notice of resignation so that the department can obtain a replacement.

6.01 Reasonable notice is expected when an employee transfers from one department to another department within the university.

6.02 The supervisors in the two departments, in consultation, should arrive at a mutually acceptable transfer date.