3.01 University Support Staff - an individual with a bonafide employment relationship with the University, whose terms are detailed in an offer of employment governed by Personnel Employment Policies. This does not include individuals employed under academic employment policies or individuals who may work at or about Simon Fraser University but who are employed by other agencies such as, but not limited to, the following: The Simon Fraser Student Society, The Diamond University Club, various grant or contract holders (ref. GP 12 "grant employees"), independent contractors and other institutes operating independently of Simon Fraser University. University support staff may also be referred to as employees.

3.02 Continuing Position - a position approved by the appropriate University authority as part of a department's continuing personnel complement. Normally such positions are funded directly from the University's recurring operating budget. The definition of continuing position may also be extended to special cases such as internally generated revenue positions and special non-operating grants where the University has determined that the position should be considered part of the University complement. There may be different criteria established within specific collective agreements. In such cases, the respective agreement definitions will govern.

3.03 Temporary Position - a position approved by the appropriate University authority and is in addition to or a replacement for the established continuing personnel complement. Normally, such positions are funded by limited and dedicated budget sources (such as non-research grants and contracts) outside the University's general budget and/or where the University has established a temporary position within the general operating budget. Temporary positions are normally filled by temporary appointments.

3.04 Continuing Employee - an employee with an appointment with no end date.

3.05 Temporary Employee - an employee with an appointment with an end date except where she/he will be returning to an appointment without an end date following the termination of the temporary assignment.

A support staff position requires the approval of the departmental budget authority, Dean/Director, Vice-President/Executive Director and President to become part of a department's budgeted complement.

Personnel in consultation with the appropriate Vice-President and/or President will determine whether the position falls within existing policies or collective agreements or will be subject to a contract of employment (see Addendum A).

A Department intending to create a new continuing position is required to:

5.01 Complete a Proposed New Position Staff Requisition (form FAD 9-2) which must include:

1. a proposed job description and salary classification as assigned by Personnel;

2. a statement regarding employee group and benefit eligibility (i.e. covered by a collective agreement, Personnel Employment Policies or a contract of employment) as determined by Personnel;

3. a departmental organizational chart;

4. an explanation of what new systems, services, or requirements will generate, or have generated, the demand for the position;

5. an outline of additional budget requests or an explanation of funding arrangements, or salary recovery arrangements (i.e. charges for service rendered) if such are contemplated;

6. an explanation of the total budget implications (i.e. will assistants and other support staff be required either immediately or in the future?);

7. an explanation of the implications of not establishing the position covering services which would be reduced or deleted, and the impact on the remaining positions including projected costs of any proposed reclassifications of other positions that might be made necessary.

5.02 Forward the staff requisition form with attachments through the line organization i.e. Dean/Director, Vice-President/Executive Director. At each level, written approval with specific salary and budgetary considerations must accompany the request as it is being forwarded. Requisitions proceeding from the Vice- President's/Executive Director's Office to the President must include a confirmation of the availability of funds to support the position.

5.03 If the proposal is approved by the President, the initiating department will consult with the Budget Accountant to complete funding arrangements and obtain a new position number for the staff requisition form.