Directory of University Records
Model File Classification Plan
Facilities
Records relating to the management of university and departmental facilities and properties. By default, these records are scheduled under RRSDA 1999-005, General Administrative, Program and Subject Files. Exceptions are noted in brackets, with a link to the over-riding RRSDA. See scope notes for more detailed description.
- Facilities (General)
- Policy, Procedures, Standards
- General
- Planning
- Reports and Statistics
- Special Projects
- Reference and Information Files
- Art and Decor
- Policy, Procedures, Standards
- General
- Art and Decor Files
- Emergency Planning
- Policy, Procedures, Standards
- General
- Emergency Preparedness Planning
- Events and Damages Files
- Environment Control
- Policy, Procedures, Standards
- General
- Environment Control Files
- Projects - Capital Projects
- Policy, Procedures, Standards
- General
- Contracts and Leases
- Renovations Case Files
- Equipment Case Files
- Projects - Minor Projects and Work Orders
- Policy, Procedures, Standards
- General
- Work Orders
- Minor Projects Case Files
- Properties
- Policy, Procedures, Standards
- General
- Leases and Agreements
- Individual Properties Case Files
- Telephone Services
- Policy, Procedures, Standards
- General
- Telephone Extension Billing Reports (RRSDA 2001-003)
- Waste Management
- Policy, Procedures, Standards
- General
- Waste Management Files
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Scope notes
- Facilities (General)
- Use for records relating to departmental facilities in general but which do not fall under any other primary in this subject heading. Note that the secondaries "Policy, Procedures, Standards," "General," "Planning," "Reports and Statistics," "Special Projects," and "Reference and Information Files" can also be attached to any other primary if needed. See How to Use the Model Classification Plan for more details regarding generic secondaries.
- Art and Decor
- Use for records relating to design, acquisition, installation and maintenance of university and departmental art and decor.
- Emergency Planning
- Use for records relating to university and departmental emergency preparedness and disaster response. Maintain a file to document all damages suffered.
- Environment Control
- Use for records relating to the monitoring and regulation of office and storage environmental conditions.
- Projects - Capital Projects
- Use for records relating to capital projects. Open a separate case file for each project.
- Projects - Minor Projects and Work Orders
- Use for records relating to minor projects and work orders.
- Properties
- Use for records relating to the management of properties controlled by your department. Open a separate case file for each property.
- Telephone Services
- Use for records relating to telephone services. Telephone Extension Billing Reports are scheduled under RRSDA 2001-003.
- Waste Management
- Use for records relating to the waste management and recycling.
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Page created May 22, 2001